SoftHouse Pro ERP

Overview

Built for: Owners, project managers and staff at software houses and digital agencies, plus the clients those agencies work for.

Main features

• Four role-based portals

  Super admin, manager, associate and client roles are enforced by custom middleware, and each role lands on its own dashboard after login.

• Punch-in, punch-out and break tracking

  Associates start and end their shift from the Workspace. Each punch-in is marked present or late against office start time plus a grace period, and breaks are logged separately and totalled per day.

• Office IP restriction and proxy prevention

  Office-based staff can only punch in from whitelisted office IP addresses, while remote employees skip that check. A per-day device cookie blocks a second employee from punching in on the same browser.

• Automated late-arrival emails

  A scheduled command runs every minute and, just after the start time plus grace period has passed, emails associates and managers who have not punched in. Employees who punch in late get an email straight away.

• Employee performance score

  Each profile shows task completion, attendance reliability and an overall score weighted 60% on tasks and 40% on attendance, with filters for 7 days, 30 days, last month and 3 months.

• Kanban board with undo

  Tasks move between To Do, In Progress, QA/Testing and Completed by drag and drop. Every move updates the project's progress percentage, and the last move can be undone.

• Task detail with live timer

  Each task has a checklist, discussion comments, file attachments and a start/stop timer that records time logs and shows a running clock.

• Leave management

  Staff request sick, casual or annual leave, managers approve or decline in one click, and daily attendance logs can be filtered by date and exported to CSV.

• Client CRM and invoice builder

  Clients carry their own currency, tax rate and payment terms. Invoices fill in tax and due date from those settings, can be marked paid or exported to CSV, and download as PDF.

• Secure client portal

  Clients log in to see the progress of their own projects and download their own invoices. Ownership is checked on the server for every project page and PDF download.

Development and architecture

Role-based access and ownership checks

Authentication uses Laravel Breeze with a role field on each user. Route groups are gated by a custom middleware that accepts several roles, and server-side checks limit associates to their own profile and clients to their own projects and invoices.

Attendance anti-fraud

I combined an office IP whitelist from organization settings with a per-day device cookie, plus a per-employee remote-work bypass, so attendance stays fair without blocking remote staff.

Explainable performance formula

I chose a deterministic weighted score instead of a black box: 60% task completion and 40% attendance reliability, with partial credit for late (0.8) and half-day (0.5) records and fallbacks when one side has no data.

Scheduler-driven notifications

A Laravel scheduled command runs every minute and sends late-arrival emails through Laravel Mail, keyed to the configurable office start time and grace period.

Billing from client settings

Invoice due dates are derived from each client's payment terms, such as Net 15, and tax is applied from their billing settings. Invoices render to PDF with DomPDF and lists stream out as CSV.

Reusable attachments and shared settings

File attachments use a polymorphic relation shared through a trait. Organization settings are shared with every view, guarded so the app can still boot before migrations have run.

Technology

• Laravel
• PHP
• Livewire
• Alpine.js
• Tailwind CSS
• MySQL
• Vite
• Laravel Breeze
• DomPDF
• ApexCharts